Getting too many emails from your email discussion list? Are they drowning out your work and personal emails?
If you’re using Outlook, you can filter Listserv emails into a separate folder!
How to Filter Listserv Emails in Outlook
There are 2 ways to filter specific emails:
- Use a Search Folder
- Create a new folder and add a Rule to move Listserv email upon receipt. (Our favorite option!)
1. Search Folder
- Go to the Folder ribbon and click New Search Folder.
- Scroll to the bottom and click Create a custom Search Folder.
- In Customize Search Folder section, click Choose… button to add criteria.
- In the next window, click Criteria… button
- Enter the Listserv email address in From field.
(TIP: Click the From… button to select the address from your Contacts.) - Click OK 3 times in these windows: Criteria, Custom Search Folder, then New Search Folder window.
A new Search Folder is now listed on the left menu:
This works well but won’t keep them from cluttering your inbox.
2. Rules
Our favorite method is a New Folder along with a Rule.
- Go to the Folder ribbon and click New Folder.
- In this window, name your folder and click OK.
Now, go to a Listserv email in your Inbox.
- Right-click the email.
- In the menu, choose Rules and Create Rule.
- In the next window, click these checkboxes: From and Move the item to folder
- From should already show your Listserv address since we started from that email.
- In Move the item to folder, click Select Folder…. button. Choose the new Folder you created above.
- Click OK.
Congratulations!
You’ve set up a new rule to transfer incoming Listserv emails to a new folder! Now, you can quickly find and review them all in one place.
